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Schedule Zoom Meetings as Someone Else in Office – How to connect Zoom to Google Calendar
You can schedule a Zoom meeting directly from Outlook, either the desktop client or the web app. Here are the steps. Beyond cooking up a Zoom meeting from the Zoom app or website, you can sometimes more easily and conveniently set it up directly from Microsoft Outlook.
Scheduling a meeting from Outlook can save time as the meeting invitation is automatically generated in an email. You can set up a meeting with either the Outlook client version or the web app.
To create a meeting using the client version of Outlook, you must be running Exchange on the backend. You first need to install the Zoom add-in for Outlook. To do this for your own account, open Outlook and click the icon or menu for Add-ins. In the Search Add-Ins field, type zoom. From the search results, click the Add button for Zoom for Outlook.
Click Continue to install the Zoom add-in. The add-in will now appear when you attempt to schedule a meeting Figure A. Select Settings and then go to Add-Ins. At the pane to Deploy a new add-in, click Next. Then click the button to Choose from the Store Figure C.
In the Search field, type zoom. In the first section for Assign users, determine whether you want to install the add-in for everyone, just for specific users or groups, or just for yourself. In the second section, decide on the deployment method. When done, click the Deploy button Figure E. You can then close the Office Admin portal. Note that it could take up to 12 hours for the add-in to be deployed to your users depending on the size of your organization.
But it should appear more quickly than that. First, browse to the Zoom for Outlook download page at the Microsoft app store. Click the button to Get it now Figure F. Sign in with the account you use for Outlook on the web.
Continue from there, and the Outlook web app will open. When done, close the Zoom windows in Outlook. To set up a Zoom meeting in the Outlook desktop client, click the icon for New Items and select Meetings. At the Meeting invitation, click the toolbar icon for Add a Zoom Meeting. Sign in with your Zoom account.
Notice that the email is automatically populated with the link, ID, password, and other details for your meeting. Fill out the remaining details and then send the invitation Figure H. To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane.
Click the button for New Event. At the invitation window, click the link for More options. Then at the full invitation window, click the Zoom icon at the top and select Add a Zoom Meeting. Add the necessary details and send the invitation Figure I. Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.
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We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. For more info, visit our Terms of Use page. Figure B At the pane to Deploy a new add-in, click Next. Figure C In the Search field, type zoom. Figure E You can then close the Office Admin portal. Figure F Sign in with the account you use for Outlook on the web.
Figure H To set up your meeting in the Outlook web app, click the Calendar icon at the bottom of the left pane. Figure I. Microsoft Weekly Newsletter Be your company’s Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets. Delivered Mondays and Wednesdays. Sign up today. Your email has been sent. By Lance Whitney. Lance Whitney is a freelance technology writer and trainer and a former IT professional.
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Enter meeting details like the title, location, and guest list. Click the three dots in the top toolbar and select Zoom.
How to link zoom to your outlook calendar
Workshop Documents Docusign. Open Outlook on your Mac Select the Calendar option in the bottom left-hand corner of the screen. Begin to schedule a new meeting by selecting New Meeting in the top left-hand of your screen.
You will now see the new meeting window. Select the Add a Zoom Meeting icon in the top right. You have to view the full details of the meeting in order to view the Zoom button.
It won’t show up in the small window that pops up when you create a meeting. The Zoom meeting will be adjusted to match the time and date set by the calendar event. The details will be in the notes for the meeting and the title of the meeting will be taken from the title you put on the calendar appointment. If you edit the event in the future, the Zoom meeting will be updated accordingly.
Zoom Meeting Settings Meeting settings can be adjusted by clicking on the Settings option. After the information has been added to the calendar invite, you can click on Settings under the Zoom option to change the settings for that meeting.
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Skip to main content. Search icon. Close menu icon. Menu icon bar 1 Menu icon bar 2 Menu icon bar 3. Add Zoom to Outlook. How to Add Zoom to Outlook Using Zoom directly from Outlook makes it quick and easy to schedule online meetings of all kinds e. After installation Open the Outlook app on your computer. To create a Zoom meeting in Outlook, go to the calendar and create a new meeting.
In the Home tab in the calendar, click New Meeting. Sign in to your Zoom account, if you are not already signed in. After adding recipients in the To field, click the Send button to schedule the meeting. Viewing and Editing Meetings Open the Outlook desktop app and switch to the calendar view.
Double click a zoom meeting to display the meeting details. Change your meeting options and choose Update Meeting to apply the changes.
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Windows: In Outlook’s Appointment toolbar, click Schedule a Meeting (Zoom). Mac: Click Add Zoom Meeting (near the start and end time fields). Outlook Scheduling · Open MS Outlook and navigate to the calendar. · Click the Schedule a meeting button. · Enter the meeting-specific details and click Continue. Enter meeting details like the title, location, and guest list.